How to apply in a letter?
In everyday and professional life, people often have to send letters of both a personal and business nature. If you write a letter to someone for the first time, then, without a doubt, you may be faced with the question of how to address in a letter to this person. Of course, if you have known the addressee for a long time by personal correspondence, there will be no problems, contact him as you and him are comfortable by name, in full or diminutive form, with epithets, like “dear” and other.
Most often, such a problem arises before you when you need to write to a stranger or write an official business letter. To begin with, it is necessary to clarify the surname, name and patronymic of the person, then, according to the rules of politeness, you can write an appeal in the form - “Dear, Ivan Ivanovich!” Or “Dear Mr. Ivanov”.
In the event that such information you could not get, but you need to write a letter to an authority addressed to the head,then it would be appropriate to refer to him at the beginning of the letter, as “a respected gentleman to the director, chief, supervisor” and so on. Yes, and in a business letter they apply according to the same rules, although when writing a letter to an organization or an editorial office, it is possible to use such forms as “dear colleagues, employees of an LLC, a distinguished editorial board”.
In any case, the appeal cannot be crony, insulting, on the contrary, it should be as polite as possible, correct, and also neutral in business correspondence. As for the official correspondence, there is no place for emotions and expression of feelings, all information should be stated clearly, succinctly and in the case, even if it concerns dissatisfaction or complaints on your part. The choice of a different tonality can show your weakness, vulnerability and lack of education, which is unacceptable for a professional. Also, do not forget about compliance with the rules and norms of the Russian language.
Having remembered these nuances, you will know how to correctly address in a letter to an outsider.